Act! for America - Effective Face-to-Face- Meetings

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Effective Face-to-Face Meetings

Without a doubt, meeting an elected official, or his or her staff face-to-face is the best way to present your views. While it may be difficult to arrange a one-on-one meeting with an elected official, it is ALWAYS worth the effort. If the official is unavailable, you can still meet with staff, either in their local (for example, City Council or County Commissioners) or main (state or Washington, DC) office. Arranging group meetings can improve your chances of meeting with the elected official in person. However, always remember to make arrangements by calling his/her office where the meeting is to take place well in advance. Try to avoid just dropping in. Like you, elected officials and their staff are very busy people and appreciate consideration of an appointment.

Another way to meet with your elected official is to invite him/her to address an audience – perhaps your local Chapter meeting – or cluster several nearby chapters into one big meeting for the event. Elected officials also frequently attend “Town Hall” meetings. Attending a Town Hall will offer you yet another opportunity to speak with the elected official and staff.

Tips to Remember:

1. Schedule an Appointment – Contact your elected official either in your community or his/her main (state, Washington, DC) office. Remember, meetings close to home can be just as meaningful as those in Washington, DC.

2. Come Prepared – Educate yourself with information on one or two specific issues. Refer to the ACT! for America website, or check pertinent ACT! for America e-mails.

3. Arrive on Time – Elected officials often have unpredictable schedules causing them to run behind, or be called away for a last minute event such as a vote or meeting. Be patient and willing to meet with staff if the elected official is unable to attend.

4. Link the Issue to Interest at Home – Personalize – Elected official want to know how a specific proposal will affect your job, your family, and your community. Be sure to show the local effect of an action or bill.

5. Do Not Be Intimidated – Ask for a specific vote or action. Remember, you are the constituent and the expert on this issue. Take every opportunity to educate your elected official.

6. Stay on Message – Don’t be surprised if your elected official attempts to change the subject and discuss a different matter. Be sure to STAY ON MESSAGE, gently remind your elected official what you came to discuss, and then proceed with your key points.